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Administrative Assistant II

Overview
Aesculap, Inc., a B. Braun company, is part of a 180-year-old global organization focused on meeting the needs of an ever-changing healthcare community. Through close collaboration with its customers, Aesculap provides advanced technologies for general surgery, neurosurgery and closure technologies. Aesculap continues a proud heritage of leadership and responsiveness as we strive to deliver products and services that improve the quality of patients' lives.
Responsibilities
Position Summary:
Responsible for performing all administrative duties supporting the Sr. VP, Biologics, Development, Scientific and Medical Affairs. In addition to typing, filing and scheduling, performs duties such as obtaining supplies, working on special projects, answers non-routine correspondence and assembles highly confidential and sensitive information. This position requires attention to detail and excellent organizational skills. Independent judgment, actions and initiative are required to plan, prioritize and organize diversified workload, and recommends changes in office practices or procedures where needed. Deals with a diverse group of employees and contacts at all levels of the organization.
Responsibilities: Essential Duties
Manage and coordinate designated calendars.
Schedule and organize complex activities such as meetings, travel, conferences and department activities as needed.
Prepare reports, presentations, manuals, agendas, correspondence and memos as guided by general company practice.
Submit all expense reports for designated manager(s) in accordance with the Travel and Expense Policy guidelines.
Listen to instructions, interpret information and produce the appropriate materials / documentation under own initiative.
Processes and reconciles Purchase Orders and Invoices.
Works with Department Heads and Directors to continuously monitor and maintain yearly department budgets.
Oversees and updates Approved Vendor Listings.
Scans and files documentation supporting R&D, Manufacturing, MSA and Quality activities.
Supports Regulatory Affairs activities by completing annual FDA Registration, Tissue Banking Licenses, Medical Device License renewals.
Make updates to Corporate Calendar.
Prepares monthly ETM Presentations and Board Meeting materials.
Assists with Administrative Support pool work as assigned on occasion by the Executive Assistant as well as prepare necessary reports, presentations and information as requested by the Executive Assistant.
Serves as a backup for other AIS/AIC/AB Functional support roles as needed.
Must comply with applicable ISO and FDA regulations as stated in Quality Manual
Must embody the Company's Vision, Mission and Values
Other duties may be assigned
Secondary or peripheral job functions:
The duties performed are generally of a confidential nature and require a thorough knowledge of practices and procedures of the function, company products, policies and programs.
Normally receives no instructions on routine work, general instructions on new assignments. Works under minimal supervision. Contribute to creating a climate of trust, ethics, and accountability by effectively seeking out and accepting feedback from others.
Possess the ability to exceed expectations with the customer in mind and take responsibility for driving key results as well as empower others to achieve desired outcomes.
Demonstrate behaviors that drive efficiency by understanding and improving processes as well as sharing best practices.
Expertise: Knowledge & Skills
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills: Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Qualifications
Expertise: Qualifications-Experience/Training/Education/Etc
Required:
High School Diploma or GED Required, Associates Degree Preferred
4+ Years in Administrative Field
Proficient Knowledge of Microsoft Office Applications (Word, Excel and PowerPoint)
Proficient Oral and Written Communication Skills
Proficient Conflict Resolution and People Skills
Proficient Knowledge of Business Math
Desired:
Experience in Lotus Notes, SAP and Concur Preferred but not Required
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to handle or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 30 pounds.
Braun offers an excellent benefits package, which includes healthcare, a 401(k) plan, and tuition reimbursement. To learn more about B. Braun and our safety healthcare products or view a listing of our employment opportunities, please visit us on the internet at www.bbraunusa.com Equal Opportunity Employer Minorities /Women/ Veterans/Disabled.
Through its "Sharing Expertise¬ " initiative, B. Braun promotes best practices for continuous improvement of healthcare products and services.
Other
Responsibilities: Other Duties:
The preceding functions have been provided as examples of the types of work performed by employees assigned to this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this description are representative of the knowledge, skill, and/or ability required. Management reserves the right to add, modify, change or rescind the work assignments of different positions due to reasonable accommodation or other reasons.
Physical Demands:
The employee must occasionally lift and/or move up to 30 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
This position could require the handling of instruments that may or may not have been contaminated by blood or other body fluids. In compliance with Occupational Safety and Health Administration (OSHA) regulations, Aesculap will provide a safe working environment for all employees. The noise level in the work environment is usually moderate.
The preceding job description has been designed to indicate the general nature and the level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the this job.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

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